Microsoft access select object database

Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. You can also use a query to update or delete multiple records at the same time and to perform predefined or custom calculations on your data.

Note: You cannot use a query to update or delete records in a web database or web app. The query returns only orders that were required in April, and only for customers who are based in London. You can use a form to easily view, enter, and change data one row at a time.

You can also use a form to perform other actions, such as sending data to another application. Forms typically contain controls that are linked to underlying fields in tables. When you open a form, Access retrieves the data from one or more of those tables, and then displays the data in the layout that you chose when you created the form. You can create a form by using one of the Form commands on the Ribbon, the Form Wizard, or create a form yourself in Design view.

Note: You use Layout view, not Design view, to create forms and reports in web databases and web apps. A table displays many records at the same time, but you may have to scroll horizontally to see all of the data in a single record. Also, when you view a table, you can't update data from more than one table at the same time.

A form focuses on one record at a time, and it can display fields from more than one table. It can also display pictures and other objects. A form can contain a button that you click to print a report, open other objects, or otherwise automate tasks.

You can use a report to quickly analyze your data or to present it a certain way in print or in other formats. For example, you may send a colleague a report that groups data and calculates totals. Or, you may create a report with address data formatted for printing mailing labels. Now that you know about the basic structure of Access databases, read on to learn how to use the built-in tools to explore a particular Access database. One of the best ways to learn about a particular database is by using the Database Documenter.

You use the Database Documenter to build a report containing detailed information about the objects in a database. You first choose which objects will be detailed in the report. When you run the Database Documenter, its report contains all of the data about the database objects that you selected. In the Documenter dialog box, click the tab that represents the type of database object that you want to document. To create a report on all of the objects in a database, click the All Object Types tab.

Select one or more of the objects listed on the tab. To select all of the objects on a tab, click Select All. The Database Documenter creates a report that contains detailed data for each selected object, and then opens the report in Print Preview. For example, if you run the Database Documenter against a data entry form, the report created by the Documenter lists the properties for the form as a whole, the properties for each of the sections in the form, and the properties for any buttons, labels, text boxes, and other controls on the form, plus any code modules and user permissions that are associated with the form.

To print the report, on the Print Preview tab, in the Print group, click Print. Note: Design view is not available for tables in web databases. Opening a table in Design view gives you a detailed look at the table's structure. For example, you can find the data type setting for each field, find any input masks, or see if the table uses any lookup fields — fields that use queries to extract data from other tables. This information is useful because data types and input masks can affect your ability to find data and run update queries.

For example, suppose that you want to use an update query to update particular fields in one table by copying data in similar fields from another table.

The query will not run if the data types for each field in the source and destination tables don't match. In the Navigation Pane, right-click the table that you want to explore, and then click Design View on the shortcut menu.

The data type assigned to a field can limit the size and type of data that users can enter in a field. For example, users may be limited to 20 characters in a text field, and cannot enter text data in a field set to the Number data type. It calls the EnumFields procedure, which prints the contents of a Recordset object to the Debug window. This example counts the number of records that have an entry in the PostalCode field and names the returned field Tally. The Sub procedure EnumFields is passed a Recordset object from the calling procedure.

The procedure then formats and prints the fields of the Recordset to the Debug window. The variable is the desired printed field width. Some fields may be truncated. Skip to main content. This browser is no longer supported.

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